PGWP Canada Application 2023 – What is & How to Guides

BySeung Chul Kevin Lee

PGWP Canada, What Is It?

A Post-Graduation Work Permit (PGWP) is a type of Canadian open work permit that allows you to work for any employer anywhere in Canada. To be eligible, you must have graduated from a PGWP-approved program leading to a certificate, diploma, or degree from a designated learning institute (DLI) in Canada. You can only receive it once in your lifetime, and it is the stepping stone for many international students to gain enough Canadian work experience to apply for permanent residency.

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Sample PGWP

When Should You Apply For The Post Graduate Work Permit?

If you’re wondering if you should apply for Post Graduate Work Permit right away after graduation or if you should wait until you find a potential employer, we recommend that you apply for the work permit as soon as possible for 2 important reasons:

  1. To Receive Maintained Status and Work Authorization During PGWP Processing: Your study permit expires on the date marked on the permit or 90 days after the day you complete your studies, whichever comes first. To receive maintained status and work authorization while your PGWP is being processed, you must make a PGWP application before your student permit expires. When done correctly, you can remain and work full-time in Canada while waiting for your pgwp to be processed. Maintained status is different from work authorization after submitting a PGWP application. Read more here.
  2. To Have A Reapplication Option: If your initial Post Graduation Work Permit application is refused for any reason, you can reapply if you still meet all the requirements for the PGWP. Considering the long processing timelines for PGWPs, if you delay your initial application, you may receive a decision beyond the 180-day application deadline, rendering you ineligible for a PGWP reapplication.

Eligibility Requirements for Post Graduation Work Permit

To be eligible for a post-graduation work permit, you must have:

  1. Graduated from a PGWP-approved program from a Designated Learning Institution (DLI) that was at least 8 months in duration, leading to a degree, diploma, or certificate.
  2. Maintained full-time student status during each academic session of the program(s) completed
  3. Made an application for a Post Graduation Work Permit within 180 days of completing your program of study
  4. Within 180 days of applying for the PGWP you must have held a study permit or were authorized to study in Canada without a study permit.
  5. Completed at least 50% of your courses inside Canada and in person
  6. Currently hold valid temporary status or have left Canada
  7. Never received a PGWP before

Below, we explain each requirement in detail:

1. Graduated from a PGWP-approved program from a Designated Learning Institution (DLI) that was at least 8 months in duration, leading to a degree, diploma, or certificate.

You must have completed and graduated from a PGWP-approved academic, vocational or professional training program from a designated learning institute (DLI) in Canada that is at least 8 months in duration, leading to a degree, diploma, or certificate.

What is a Designated Learning Institute (DLI)?

A DLI is a school approved by a provincial or territorial government to host international students. To be eligible for the post-graduation work permit program, you must have graduated from one of the following eligible DLIs:

  • a public post-secondary institution, such as
    • a college
    • a trade or technical school
    • a university
    • CEGEP (in Quebec)
  • a private post-secondary institution that operates under the same rules and regulations as public institutions in Quebec
  • a private or public secondary or post-secondary institution in Quebec offering qualifying programs of 900 hours or longer leading to
  • a Canadian, private institution authorized by provincial statute to confer degrees, such as an associate, bachelor’s, master’s or doctoral degree, but only if the student is enrolled in a program of study leading to a degree, as authorized by the province, which may not include all programs of study offered by the private institution

Important note: Not all DLIs offer PGWP-approved programs, and not all programs offered at DLIs are PGWP-approved. Before enrolling in studies, it is highly recommended that you confirm that your program in Canada is PGWP eligible. Following this link, you can see a list of all DLIs and if they offer PGWP-approved programs.

Post-graduation work permit DLI List

2. Maintained full-time student status during each academic session of the program(s) completed

There are 3 exceptions to this PGWP eligibility requirement:

1) You studied part-time during the final academic session of your program

You are still eligible for the PGWP if you only had part-time status only during the final academic session of your program.

2) You received authorized leave from studies

You are still eligible for the PGWP if you took a period of leave from your studies that were authorized by your Designated Learning Institution (DLI).

3) Your Designated Learning Institution went on strike

You are still eligible for the PGWP and considered to have studied full-time in Canada if you have been impacted by a strike affecting a DLI in Canada.

3. Made an application for PGWP within 180 days of completing your program of study

You have 180 days to apply for a PGWP after obtaining written confirmation, such as an official letter or transcript, from your DLI indicating that you have met the requirements for completing your program of study.

4. Within 180 days of applying for the PGWP you must have held a study permit or were authorized to study in Canada without a study permit.

Within 180 days of the date of applying for the PGWP, you must have met one of the following criteria:

  • You hold a valid study permit.
  • You held a study permit.
  • You were authorized to study in Canada without a study permit. You can receive authorization to study in Canada without a study permit if:
    • You are a family member or a member of the private staff of a foreign representative who is properly accredited by the Department of Foreign Affairs and International Trade and is in Canada to carry out official duties as a diplomatic agent, consular officer, representative or official of a country other than Canada, of the United Nations or any of its agencies or of any international organization of which Canada is a member. OR
    • If you are an Indian registered as an Indian under the Indian Act

5. Completed at least 50% of your courses inside Canada and in person

To be eligible for the PGWP, you must complete a minimum of 50% of your courses inside Canada and in person. Additionally, under normal circumstances, all courses completed outside Canada are excluded from the time that counts toward the length of the PGWP.

If you began your studies outside of Canada or remotely due to the COVID-19 pandemic, temporary public policy changes have been implemented to help certain groups of students meet the eligibility requirements for the PGWP:

Remote Studies From Outside of Canada

  1. Full Facilitation Measures – Started Studies Between March 1, 2020, and August 31, 2022
    • Up to 100% of your program can be completed online from outside Canada
    • All studies up to August 31, 2023, can be counted toward the validity of your PGWP
  2. Reduced Facilitation Measures – Started Studies Between September 1, 2022, and August 31, 2023
    • At least 50% of your program (or programs) must have been completed in Canada to be eligible for the PGWP
    • All studies up to August 31, 2023, can be counted toward the validity of your PGWP as long as you meet the requirement above

Remote Studies From Within Canada

  1. All studies up to August 31, 2023, that has been taken remotely inside of Canada can be counted toward the validity of your PGWP

6. Currently hold valid temporary status or have left Canada


You must hold valid temporary status in Canada to be eligible to submit a PGWP application inside Canada. It is recommended that you apply while holding your valid study permit so you can receive maintained status and start working full-time in Canada as soon as you submit your PGWP application.

If you no longer have valid status in Canada and restoration of status is not an option, you can still leave Canada and apply for your PGWP from abroad as long as you meet the other eligibility requirements for PGWP.

7. Never received a PGWP before

You can only receive one post-graduation work permit in your lifetime. If you’ve previously received a PGWP, your next application will be refused.

PGWP Validity: How Many Years Will You Get?

Post Graduation Work Permits are issued for a minimum of 8 months and a maximum of 3 years. The length of your PGWP will depend on the length of your program(s) of studies:

  1. If your program of study was at least 8 months and less than 2 years, you will receive a PGWP validity equal to the length of your program.
  2. If your program of study was 2 years or longer, you will receive a PGWP validity of 3 years.
    • If you completed a 16 to 23 months long Master’s or Doctoral degree that does not have regularly scheduled breaks, you may still be eligible for a 3 year PGWP with supporting documents.
  3. If you completed more than one program from an eligible DLI within 2 years (1+1 program), you will receive a PGWP equal to the combination of the length of each program.

Regularly scheduled breaks as part of your program are included in the length of your studies and will not be subtracted from your PGWP validity.

Please Note: IRCC never issues PGWPs that are valid for longer than your passport. If you can, make sure you renew your passport well in advance so you can obtain the full validity of the PGWP you are eligible for.

A 1 + 1 program is basically taking two separate programs of study in Canada. Many students who come to Canada for a program less than 2 years decide to enroll in another program to increase the length of their PGWP. IRCC specifically allows applicants to combine program durations towards the validity of their PGWP. If done correctly, the length of your PGWP should combine the length of each program and if the combined length of the programs is 2 years or longer you will receive a 3 year PGWP.

Important Note: The gap between your programs must not be longer than 150 days or you will no longer be eligible to combine the length of your programs.

Another benefit of the 1 + 1 program is that you can work full-time during the gap between your first and second study. You may work full-time if the following applies:

  • You meet the eligibility criteria to work off campus [R186(v)]
  • You have received written confirmation of program completion from your current institution (for instance, a transcript or an official letter)
  • You have submitted an application to change conditions, extend their stay or remain in Canada as a student before your current study permit expired, or you still have a valid study permit
  • You have been issued a letter of acceptance to a subsequent program of full-time study at a DLI and will be starting the new program within 150 calendar days of receiving a notification of program completion from your current institution

If the new program of study starts more than 150 calendar days after the first date you receive written confirmation of program completion from your current institution, you are eligible to work off campus only during the first 150 consecutive days after the first date you receive written confirmation of program completion. You should then either apply to change your status, for example to a visitor, or leave Canada until your new program commences.

If you apply for your PGWP with a passport with short validity, you will only receive a PGWP valid until the expiry date of your passport. Normally, IRCC officers will include a remark on your initial PGWP that it was issued to the expiry date of your passport. If you were initially eligible for a longer PGWP validity, you can apply to extend it. Instructions on how to extend your PGWP after renewing your passport is available in the sections below.

How To Apply For a Post-Graduation Work Permit

The process of applying for a post graduation work permit can be different based on your personal circumstances, such as:

  • If you are applying from within or outside Canada
  • If you need to restore your status
  • If you are applying with a spouse or common-law partner
  • If you are applying with dependent children

While we can’t provide instructions for each scenario, you can find the general application process below.

1) Login to your IRCC Secure Account

You can log in to your IRCC Secure Account using your GC Key or the Sign-in Partners option by following this link. If you do not have an account, you can also create one.

IRCC Secure Account

2) Click “Apply to come to Canada”

Once you log in, scroll down until you reach the Start an Application section. Click Apply to come to Canada to begin your PGWP application.

Apply to come to Canada

3) Click “Visitor visa, study and/or work permit”

Please Note: This button may not be available to click if you already have an application you’ve started that can be continued. If this is the case, please continue with the original application or delete it to start a new one.

Visitor visa, study andor work permit

4) Answer all the eligibility questions

In order to apply for a PGWP, you’ll need to answer the following questions with these answers:

QuestionsAnswers
What would you like to do in Canada?Work
How long are you planning to stay in Canada?Temporarily – more than 6 monts
Select the code that matches the one on your passport.Choose your passport country code
What is your current country/territory of residence? If you are presently in Canada, you should select Canada.Canada or the country you are residing in
Do you have a family member who is a Canadian citizen or permanent resident and is 18 years or older?Yes or No
What is your date of birth?YYYY/MM/DD
Are you a lawful permanent resident of the United States with a valid U.S. Citizenship and Immigration Services (USCIS) number?Yes or No
Have you travelled directly to Canada from the United States or St. Pierre and Miquelon or will you be traveling directly to Canada from the United States or St. Pierre and Miquelon? Yes or No
What is your current immigration status in Canada?Student
Do you plan to work on campus?No
Are you a full-time student at a participating post-secondary institution and want to work off-campus up to 20 hours per week?No
Have you recently graduated from a participating Canadian post-secondary institution for which your study program was full-time and a minimum of eight months? Yes
Is your work an essential part of your studies (for example, a Co-Op or internship program)? No
Have you been told by an Immigration, Refugees and Citizenship Canada office that you are approved in principle for permanent residence in Canada?No
Have you submitted a permanent resident application in Canada?No
Do you have a written job offer? No
Do you have an official letter from your school that confirms you’ve completed your study program, as well as a copy of your final transcript?Yes
What is your marital status?Please select your marital status
Post-Graduate Work Permit – in CanadaClick Continue
Do you have an official letter from your school that confirms you’ve completed your study program, as well as a copy of your final transcript?Yes
Which type of travel document did you use or will you use to enter Canada?Passport or Identity Document
Have you had a medical exam performed by an IRCC authorized panel physician (doctor) within the last 12 months?Yes or No
A medical exam is needed before you submit your application for foreign nationals who:
1) want to stay in Canada for more than 6 months  and have lived in one or more designated countries or territories for more than six months in the past year or;
2) intend to work in one of the following jobs:health sciences worker
– clinical laboratory worker
– patient attendant in nursing or geriatric homes
– medical student admitted to Canada to attend university
– medical elective and physician on short term assignment
– teacher of primary or secondary schools or other teachers of small children
– domestics worker, someone  who gives in-home care to children, the elderly and the disabled
– day nursery worker

Do you fit into one of these categories?		Yes or No
Will you be getting a medical exam before submitting your application? Sending medical results, if required, as part of your application package will speed up the processing of your application.

For a medical exam, you must see a physician on Canada’s list of Panel Physicians		Yes or No
Do you want to submit an application for a family member?Yes or No
Are you giving someone access to your application?Yes or no
In the past 10 years, have you given your fingerprints and photo (biometrics) for an application to come to Canada?Yes or No
There are fees associated with this application. Will you be paying your fees or are you fee exempt?Yes
Are you able to make a digital copy of your documents with a scanner or camera?Yes
Will you be paying your application fees online?  To pay online, you can use a credit card (Visa, MasterCard, American Express, JCB, China Union Pay) or a Visa Debit or Debit MasterCard.Yes

5) Upload all your supporting documents, pay your fees, and submit

Once you’ve filled out all the application forms and prepared all your supporting documents, upload them into the system. Once all the required documents are uploaded, you’ll be able to pay the application fee of $255 CAD and submit your PGWP application.

Document Checklist for Post Graduate Work Permit Application

If you are applying alone, the mandatory documents for a PGWP application are as follows:

  1. IMM5710 – Application to Change Conditions, Extend my Stay or Remain in Canada as a Worker
  2. Letter of Completion from your DLI
  3. Official or copy of final transcripts
  4. Passport
  5. Digital Photo

This is not an exhaustive list but common optional supporting documents for a PGWP application are:

  1. IMM5257 – Schedule 1 – Application for a Temporary Resident Visa Made Outside Canada
  2. IMM5476 – Use of Representative
  3. Your degree, diploma, or certificate
  4. Your current status document
  5. Proof of upfront medical exam
  6. Letter of Explanation

Post Graduation Work Permit Fees

The fees associated with applying for a PGWP are:

  1. Work Permit Processing Fee: $155
  2. Open Work Permit Holder Fee: $100
  3. Upfront Medical Exam (if applicable): varies by provider
  4. Biometrics (if applicable): $85
  5. Immigration consultant fees: $200+

Can I Work Full-time After Submitting my PGWP Application?

You are eligible to work full-time after submitting your PGWP application if you meet all of the following requirements:

  1. You are or were a holder of a valid study permit at the time of the PGWP application (your study permit must not have expired)
  2. You have completed your program of study
  3. You were a full-time student enrolled at a DLI in a post-secondary academic, vocational or professional training program of at least 8 months in duration that led to a degree, diploma or certificate
  4. You were authorized to work off campus without a work permit
  5. You did not exceed the allowable hours of work (No more than 20 hours of off-campus work per week during academic sessions)

Normally, if you are eligible to work after submitting your PGWP application, you will receive a temporary work authorization letter called IMM 0127 E – WP-EXT for PGWP. However, this letter is sent automatically by the system based on a set of rules and conditions. You may still be eligible to work full-time even if you do not receive this letter, but it is highly recommended that you ensure you meet all the requirements before beginning work.

Can I leave Canada and return? Can I continue working?

Even if you leave and return to Canada, you can continue to work full-time without a work permit while waiting for a decision on your PGWP application.

Remember that you still need a valid temporary resident visa (TRV) or electronic travel authorization (eTA) to return to Canada. Before travelling abroad, make sure you can return without any complications.

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How To Apply For a PGWP Together with a Spouse/Common-law Partner and/or Dependent Children

If you have a spouse, common-law partner, or dependent children, you can apply to extend their status’ at the same time as your Canada Post Graduate Work Permit application if you meet the requirements. Because complications in large applications can disrupt your entire family, if you are unsure of the process, it is recommended that you seek the help of a licensed immigration consultant to prepare your application.

How to Apply For a Spousal Open Work Permit + Post Graduation Work Permit

In addition to the PGWP requirements above, here are the eligibility requirements for a SOWP:

  1. You must be in a genuine relationship with the principal foreign national (PFN is the PGWP applicant)
  2. The PFN must be eligible for a PGWP
  3. The PFN must be employed part-time or full-time in a NOC TEER 0, 1, 2, or 3 position
  4. The PFN must be physically residing or plan to physically reside in Canada while employed

What Are The Documents Requirements For a SOWP?

When creating your application checklist on your IRCC secure account, you will first need to select the option to include dependents in your application. When you do so, the system will create a separate checklist of documents you will need to upload for your spouse or common-law partner’s application.

Here is a list of documents you may need to include as part of your application:

  1. IMM5710 – Application to Change Conditions, Extend my Stay or Remain in Canada as a Worker
  2. IMM5409 – Statutory Declaration of Common-Law Union
  3. IMM5257 – Schedule 1 – Application for a Temporary Resident Visa Made Outside Canada
  4. IMM5476 – Use of Representative
  5. IMM5713 – Use of a Family Member Representative for Online Applications
  6. Marriage license/certificate
  7. Other proof of relationship documents
  8. Passport
  9. Your current status document
  10. Proof of upfront medical exam
  11. Letter of Explanation

How to Apply for Your Dependent Children At The Same Time – Visitor Record or Study Permit

In addition to the PGWP and/or SOWP requirements above, here are the eligibility requirements for dependent children:

  1. Must meet the definition of a dependent child in the province of residence
    • 18 in Alberta, Manitoba, Ontario, Prince Edward Island, Quebec, Saskatchewan
    • 19 in British Columbia, New Brunswick, Newfoundland and Labrador, Northwest Territories, Nova Scotia, Nunavut, Yukon

In addition to the requirement above, you will need to prepare the application forms and supporting documents as part of your dependent child’s visitor record or study permit application. Supporting documents can include custody documents, parental consent letters, birth certificates, passports, letters of explanation and more.

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How to Extend PGWP After Renewing Your Passport

Normally, post-graduation work permits cannot be extended. This is because you are only eligible to receive one PGWP in your life. However, if your original PGWP had a short validity date due to an early expiring passport, you can request an extension for the remaining period you were eligible for. Find out how to extend your PGWP due to an expiring passport here.

PGWP Extension 2023 Canada – Everything You Need to Know

PGWP Processing Times 2023

According to IRCC, PGWP applications take 161 days to process. This estimate from IRCC is based on historical averages. Please note that applications can be further delayed if they are incomplete, have wrong information, raises concerns with an immigration officer, and more.

PGWP Processing Time 2023

What should I do if my application is delayed beyond regular processing times?

If your application is not processed within the average processing timeline, you should webform IRCC to request faster processing. In addition, you can apply for GCMS notes to see what stage your application is at and if any specific reasons may be causing this delay.

GCMS stands for the Global Case Management System. It is the software IRCC uses to manage your applications. By requesting GCMS notes, you can see all the details of your file and even notes left on file by your immigration officer. These notes can be extremely helpful in understanding what stage your application is in, if your officer has any concerns about your application, and why your application was refused.

Order GCMS Notes

Flagpoling for PGWP – Apply at a Port of Entry

Flagpoling is the term used to describe a situation where a person who holds visitor/student/worker status in Canada crosses the Canada/US border to and returns to apply for a study permit, work permit at the port of entry.

Interestingly, when you flagpole, the Canada Border Services Agency officer (CBSA) processes your application instead of an Immigration Refugees and Citizenship Canada (IRCC) officer.

PGWP Flagpoling Canada IRCC

How is flagpoling for work permits possible?

Flagpoling is not a term used by either IRCC or CBSA. Flagpoling is a 100% legal process made possible by Canada’s immigration regulation the Immigration and Refugee Protection Regulations (IRPR). Whether it was intended to be used this way or not, people quickly began using sections of IRPR to flagpole. See below to see how flagpoling is possible.

Part 11 Division 2

Application on entry

198 (1) Subject to subsection (2), a foreign national may apply for a work permit when entering Canada if the foreign national is exempt under Division 5 of Part 9 from the requirement to obtain a temporary resident visa.

Part 9 Division 5

Visa exemption — purpose of entry

190 (3) A foreign national is exempt from the requirement to obtain a temporary resident visa if they are seeking to enter and remain in Canada solely

(f) to re-enter Canada following a visit solely to the United States or St. Pierre and Miquelon, if they

(i) held a study permit or a work permit that was issued before they left Canada on such a visit or were authorized to enter and remain in Canada as a temporary resident, and

(ii) return to Canada by the end of the period initially authorized for their stay or any extension to it;

What are the benefits of flagpoling?

In certain situations, flagpoling can provide some major benefits such as:

  1. You can receive instant decisions
  2. Applicants from visa-required countries are eligible to flagpole
  3. You can bypass the overseas visa post

For example, we get hundreds of emails yearly from PGWP applicants who need to travel to their home country while processing their PGWP application. If they leave the country, they have no way to return because they do not have a valid Temporary Resident Visa (TRV). We’ve helped these individuals flagpole to receive their PGWP and subsequently apply for a TRV right away so they can travel to their home country in the shortest time possible.

Flagpoling document requirements Canada

Document requirements vary case by case but as a general rule of thumb, these are some of the most important things you should prepare in advance for a successful flagpoling experience.

  1. Bring all IDs
  2. Proof of valid Canadian status
  3. Bring all supporting documents for your application properly labelled in a folder
  4. Bring a valid payment card
  5. Upfront medical exam when applicable

Additionally, you should make sure you familiarize yourself with the information contained in all your supporting documents as well as your recent travel history.

When you’re flagpoling, you don’t need:

  1. Your IMM application forms
  2. A USA visa (unless you plan on visiting the USA)
  3. A Canadian Temporary Resident Visa (TRV) – As explained above, Canadian immigration regulations allow foreign nationals with valid temporary resident status in Canada to visit the USA and return even without a valid TRV.

Remember that although flagpoling is 100% legal, IRCC does not recommend flagpoling for a PGWP because most applicants can work while waiting for a decision on their PGWP application. Additionally, each POE can have different procedures. Make sure you do some prior research before heading to the POE.

Lastly, please be respectful and know that flagpoling is done at your own risk. CBSA officers are not obligated to process your application. Sometimes the officer may not be trained to process applications, or the POE may be extremely busy. In these cases, border officers may even ask that you return another day.

Top 7 PGWP Refusal or Rejection Reasons

  1. You continued working after receiving your completion letter
  2. You worked more than the authorized amount during your studies
  3. You studied part-time in one or more academic sessions (excluding the final semester)
  4. You didn’t include a letter or explanation and supporting documents to explain gaps in your studies
  5. You applied for a PGWP after your study permit expired and without restoring your status
  6. You did not provide all the required documents for a PGWP application
  7. IRCC officers made a mistake

What should you do if you receive a PGWP refusal or rejection?

According to IRCC, work permit refusal rates between 2019-2021 were 15%. That’s almost 58,000 work permit rejections in 2019 alone. If you receive a refusal from IRCC, we recommend retaining the help Regulated Canadian Immigration Consultants (RCIC). RCICs will assess your application for completeness and red flags to create a strategy around a compelling reconsideration request or reapplication.

Because you are only eligible for a post graduation work permit if you apply within 180 days of completing your studies, you must act quickly to ensure your reapplication for PGWP is received on time. Additionally, if your study permit has expired at this point, you must also restore your status within 90 days of losing your status.

Application Refused? Contact Us

Post-Graduation Work Permit Specialists | Mygration Immigration

Our immigration consultancy specializes in helping international students like yourself obtain permanent residency. The first step starts with a successful PGWP application. We can review applications you prepare yourself or even complete everything on your behalf. Please get started by checking our PGWP service page.

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Regulated Canadian Immigration Consultant (RCIC License #: R709187)

Kevin is one of the co-founders of Mygration Immigration. He's helped hundreds of immigrants on their immigration journey to Canada. Book a consultation now!

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2 Comments

  1. Good Day!

    I would like to inquire about my current status as an International Student to be eligible for PGWP Application.

    I’m currently enrolled in a Business Administration Diploma Program that started last May 2022 and will end on December 2023. Below is the breakdown of my in-class and online classes taken:

    Spring 2022 – 5 in-person courses
    Fall 2022 – 2 in-person, and 3 online courses
    Spring 2023 – 2 in-person, and 3 online courses

    With the given information above, will I still be eligible to apply for PGWP if I take 1 in-person and 4 online courses for Fall 2023 to comply with the 50% in-person classes for my entire program?

    Reply

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